VIRTUAL OFFICE SERVICES APPLICATION FORM

Use of a professional business address (such as Weatherill House) that you can use on your website, business cards and marketing materials.  Mail is held for collection, or it can be forwarded on, depending on which plan you opt into.  Anything bigger than a large letter must be collected in person from the Weatherill House.

Tenants can receive deliveries out of hours by arranging this direct with the couriers. Unfortunately, we cannot accept deliveries for external customers outside normal office hours.

This service consists of forwarding your mail on to your home or other designated address.  You can choose how often you want this to happen and when.  Most people who use this service opt for one day a week, but you can choose a more regular service, or, if you don’t think you’ll receive much post, you can request a once-a-month option.

Our Virtual Office service provides a professional address for your business which can be added to your website and used as a registered office on Companies House. This can aid the perception of a more established business and protect your home address from public view. All mail will then be sent on to a private address of your choice or can be collected in person.

During the hours that staff are on the premises (generally Monday to Friday, from 8:00am to 5:30pm) we are able to accept and sign for your deliveries.

The charge is a one-off fee, and you won’t have to pay this again, even if you change your service to a tenancy or enhanced mailing service.  This is to cover the admin involved in processing your paperwork, setting up your mailbox and arranging your account.

It is a legal requirement to carry out our due diligence when taking on new clients who will use our address. Therefore we carry out anti money laundering checks on all new clients, with associated costs.

All services and training must be paid for in advance. We accept credit or debit cards (except American Express) over the phone, or we can supply you with BACS details to make a bank transfer. Please call our front desk on 0203 747 4747 during normal office hours.

A invoice will be issued within 7 days of payment. Courses and seminars booked through Eventbrite will generate their own automated confirmation/receipt.

You can part out temporarily, but if there’s no parking available and you need to collect boxes or heavy goods from us, we will direct you to our main undercover car park and help you by allocating a trolley for your deliveries.

You do not need a contract for Virtual Office services. You can opt-out of this service at any time, but as this is an upfront monthly payment, you may need to time your cancellation so that you make full use of the service.

Once your Virtual Office service is cancelled, we usually allow a short period of time to elapse before we shut down your mailbox completely, but you’ll need to notify your contacts as soon as possible.  After two weeks, we’ll start returning your post to the sender.

To find out if you have mail at Weatherill House, please call us on 0203 7474747. However, we cannot call you when you post comes in unless in exceptional circumstances (and with advanced notification).  We are not authorised to open any of your post, but we can describe it to you so you can make a decision regarding its importance.

Your mailbox service will be available as soon as we’ve received the completed paperwork (application pack) and ID, together with your first payment.  We would recommend coming to Weatherill House in person so that we can check that your ID is satisfactory.

​The front desk is open from 8am to 5pm. Monday to Friday. We will send on all post in the first and third week of the month, and the cost of this service will be added to your monthly invoices.

Mail can be held for collection from £25 per month +VAT for sole traders. For Limited companies, the cost is £45 +VAT per month. There is also a one-off admin fee of £25 +VAT to be paid for the first month.

Virtual OfficeMail Handling service is that you can use us as a registered company address as well as a business address.  But you also get half-price meeting room hire, together with discounts on co-working bookings, networking, and social events.

The Government’s website contains a wealth of information, such as ‘How to Successfully Register my Company’. If you need further assistance, you can talk to one of our business experts completely free of charge by completing this attached form